How CaterWell books while you cook
Two things happen the moment a couple taps your ad. Neither one needs your hands.
CaterWell answers the second a lead lands
It reads the couple’s details in real time — date, guest count, budget — and replies before you could dry your hands.
It watches the clock so you don’t
Un-quoted leads escalate at 30 minutes — glowing red on your Today screen and landing in your inbox.
Menus first. Then a tasting on the books.
The reply opens your menus on their phone — not a form, not a PDF. The tasting button rides the page from the first scroll, and they pick a time themselves.
Take a look at our menus
Hi Jordan — here’s a taste of what we can do for your wedding. Pick a favorite, or book a tasting any time — no need to decide first.
Book a tastingCome taste the food
Hi Jordan — pick a time that works and we’ll have everything ready for your wedding.
Central Time
You’re booked in
Thanks Jordan — we’ve got you down for a tasting.
Need to change it? Just call or text us — we’ll sort it out.
The reply opens your menus
Nine seconds after the lead lands, the couple gets an email with one button: See our menus. It opens your menu page, in your brand, on their phone — photos, per-guest pricing, nothing to download.
Take a look at our menus
Hi Jordan — here’s a taste of what we can do for your wedding. Pick a favorite, or book a tasting any time — no need to decide first.
Book a tastingBook a tasting is always on screen
They can read three menus or none — booking is never gated behind picking one. One tap lands here: your real open times, in their own timezone, and a button that does what it says.
Come taste the food
Hi Jordan — pick a time that works and we’ll have everything ready for your wedding.
Central Time
A tasting on the books
The yes that matters isn't a signature — it's them at your table with a fork. Their confirmation lands in place; you get an email and a phone push the moment it happens.
You’re booked in
Thanks Jordan — we’ve got you down for a tasting.
Need to change it? Just call or text us — we’ll sort it out.
The link doesn’t stop at ‘I do.’
After the yes, your couple gets a private event page — their event HQ. A countdown to the day, a tracker showing what’s still missing, and every detail you need from them: final headcount, dietary needs, day-of timing.
Your event details
76 days to go
Keep the important details and your wedding team in one place.
Still looking for someone?
A calm hand on every detail
Get help with vendors, the timeline, coordination, or the full day.
Find plannersThis page stays active until 60 days after your event is complete.
A countdown, not a dead page
Days to go, what’s ready, what’s still missing — the link keeps working on you both right up to the wedding.
Your brand, not ours
The page wears your name. CaterWell stays in the background.
Private by default
An unguessable link only your couple has — and it closes 60 days after the event wraps.
Their whole wedding team Soon
Couples tell the page where they still need help — photographer, florist, DJ, venue — and CaterWell builds a shortlist. Nothing reaches a vendor until they say so.
from ad tap to first reply, automatically — day or night
day-zero, day-two, day-five follow-ups, automatic
on during service, weekends, and 2am menu panics
One bill. Cancel the rest.
You’re paying five companies to book one wedding.
Before per-seat fees
flat · team seats included
Prices are each company’s published pricing as of July 2026. All product names are property of their respective owners; used for identification only — no affiliation or endorsement implied. CaterWell Growth is coming soon; the Starter plan is available today at $75/mo.
Most caterers answer a new lead in hours.
Up to half of bookings go to whoever replies first.
Sources: an audit of 2,241 U.S. companies published in Harvard Business Review found 37% answered a new web lead within an hour — the average was 42 hours (Oldroyd, McElheran & Elkington, March 2011). WeddingPro, The Knot & WeddingWire’s vendor platform, reports up to 50% of bookings go to the vendor who responds first.
Three things happen. You’re only needed for one.
A couple taps your ad
The lead is in CaterWell before they lock their phone — name, date, guest count, contact info. Nothing rots in Meta’s inbox.
CaterWell answers & follows up
The 9-second reply, then Day-2 and Day-5 nudges, politely persistent — so you never have to remember.
You quote. They say yes.
Tap out a quote from your menu, they accept on their phone, you tap Booked. That’s your part — the fun part.
One suite. The whole wedding day.
CaterWell started in catering. The same nine-second reply, the same quote link, the same client portal — now suiting up for the founding four, each in its own trade’s language.
You cook. It books.
Menus, tastings, guest counts, quotes — the original CaterWell, born on live wedding campaigns.
Available nowYou’re hereYou host. It books.
Date-first inquiries answered in seconds, site tours booked, spaces & minimums quoted clean.
WaitlistSee the planned flow FloristsYou design. It books.
Consultations booked, proposals itemized — bouquets to install — while you’re in the cooler.
WaitlistSee the planned flow Photo & videoYou shoot. It books.
Style, coverage, budget qualified up front; consultations booked for photo & film studios.
Early accessSee the studio flowDJs, planners & the rest of the wedding day join as the suite grows.
Start free. Upgrade when the leads pile up.
One extra booked wedding pays for years of any plan.
Free
- ✓Every Meta & Google lead captured, forever
- ✓Full contact info
- ✓New-lead alerts — email + phone push
- ✓Your response-time stat
Starter
- ✓Instant email auto-reply
- ✓Escalation clock + Day-2/5 email follow-ups
- ✓Your menus on a shareable link — photos & per-guest pricing
- ✓Tasting booking — couples pick from your real times
- ✓Quotes & a shareable quote page
- ✓Speed-to-lead metrics
Growth
- ✓Client event portal — timeline, headcount & dietary
- ✓Couple emails sent in your name
- ○Two-way SMS + local number Soon
- ○Contracts, payment plans & tasting reminders Soon
- ✓Ad ROI analytics
- ✓Team seats & every-source lead capture
Pro
- ○Overflow lead network Soon
- ✓Auto-generated BEOs
- ✓Pricing intelligence
- ○AI quote drafts · API · multi-location Soon
Fair questions.
I already have a CRM.
Generic CRMs don’t know what a tasting, a guest band, or a BEO is — and none of them answer your leads for you. CaterWell’s job isn’t storing contacts; it’s winning the first nine seconds.
Do I have to change my ads?
No. Connect your Facebook Page once and your existing lead ads flow straight in — Instagram included. If an agency runs your ads, nothing about their setup changes.
What’s the catch with the free plan?
No catch: every lead, full contact info, forever. Free also shows you your own response time — and if that number makes you wince, the upgrade will explain itself.
Is it really answering while I’m working an event?
That’s the entire point. The reply, the follow-ups, and the escalation alarm run whether your hands are free or covered in masa.
Your next lead is deciding
right now.
Answer in nine seconds — or in four hours. One of those books the wedding.
Start free